Is your product registered in the ISK application at the Chemicals Office of the Republic of Slovenia?

When a company places a hazardous chemical on the Slovenian market, the data about the hazardous chemical must be reported in the Chemical Information System (ISK), which is managed by the Chemical Office of the Republic of Slovenia. ISK is the official register of reported chemicals on the Slovenian market and a key reference source for chemical control.

Therefore, the question often arises: How do we check if a product is registered in ISK?

It is important to know that ISK is not a publicly accessible application. Access and review of submissions are tied to the reporting entity. Reporting entities are companies that first place a hazardous chemical on the Slovenian market. This means that the status of a registration in ISK can be reliably checked only with direct access to ISK.

How do we, as chemical consultants, conduct such verification?

From clients for whom we prepare or maintain chemical documentation (safety data sheets, labels, safety instructions), we obtain authorization to access the ISK application for their company. This is the first of three steps we take. In this way, we gain insight into all submissions in the ISK application for a specific company.

Once we gain access to the ISK application for a company, the second step follows, which includes the following activities:

• searching for the item in the ISK application by trade name,
• checking if the correct (current) data about the chemical is reported,
• and checking the status of the registration (e.g., active or discontinued).

In this way, we see the status of registrations at a given moment. This is especially important when we take over work from someone else. So let's see what happens if we find that a certain product was not registered or the registration is inadequate. This is the third step in our work. We may find that:

• the chemical was never registered,
• the chemical is registered under a different trade name,
• the registration is not updated,
• the registration was discontinued, but the product is still on the market.

In all four cases, we prepare a clear and concrete proposal for action to resolve this as soon as possible and to ensure that the client is no longer exposed to the risk of an inspection review.

How is ISK registration control conducted?

During inspections in Slovenia, it is standard practice for a chemical inspector to:

1. select a few random chemicals,
2. check whether these chemicals are properly registered in ISK.

If chemicals are not in the ISK application or if the registration is "outdated," this is treated as non-compliance, which can lead to actions or sanctions. Timely registration of hazardous chemicals in the ISK application is therefore one of the key "quick" compliance points that inspectors check first.

If you want reliable and quick information without wasting time, it is most practical for us to take over. Simply write to me at simona.miklavcic@bens-consulting.eu.